CBI East Midlands at the EMCC

CBI and PWC host networking dinner in Nottingham

FACTFILE
Client: CBI East Midlands and Pricewaterhousecoopers
Event: Dinner
Group size: 487
Agency: In-house
Date: 20 January 2009
Venue: EMCC
Budget: Undisclosed

The Brief: CBI East Midlands, in association with Pricewaterhousecoopers, wanted a formal dinner to showcase the keynote speech given by Mervyn King, governor of the Bank of England. Dinner was to be preceded by a drinks reception for local business people and media.

Challenges:
The original booking was for 250, but by early January numbers had almost doubled because of the event's status. The venue had three events that day and staff had to turn around the Banqueting Suite for a 47-table dinner.

The room was busy on the night and the client wanted to be sure everyone could hear the speech. The Bank of England also made special requests for King, including silver service, a gooseneck microphone and lighting from the sides, not the front, during the speech.

Solutions: EMCC solved the increased number of delegates by rethinking the table plan and recruiting more waiting staff. To ensure everyone could hear the speech, it set up a podium with screens on either side and a cameraman live-linking to the screens.

"We were working at maximum capacity but pulled together as a team to ensure things ran smoothly," says event co-ordinator Alice Stainthorp.

The special requests by Bank of England staff required more careful negotiation, especially as the governor has a strong preference for silver service at dinner. "We liaised closely with the client and the Bank of England because we felt a plated service would keep the dinner moving faster. We gave our reasons for varying from the client brief and suggested alternatives," explains Stainthorp.

Execution: The drinks reception started at 7pm in the atrium, while a VIP reception sponsored by Pricewaterhouse-coopers took place in the upstairs gallery for invited guests. The toastmaster called delegates through for the three-course dinner at 7.30pm. King started to speak at 8.15pm, delivering a 20-minute speech between the starter and main course. The toastmaster brought events to a close at 10pm, and the bar was open until 11pm before carriages.

Verdict: Paul Southby, regional director CBI East Midlands, says: "The occasion was well managed by the events manager, and on the evening the duty manager and her staff performed efficiently and helpfully."

Have you registered with us yet?

Register now to enjoy more articles
and free email bulletins.

Register now
Already registered?
Sign in
Helicopters over Hawai'i - the best venues, hotels and activities

Helicopters over Hawai'i - the best venues, hotels and activities

A six-day account of aerial adventures across Kaua'i, O'ahu and Hawai'i in A Diary of a Delegate.

TRO appoints two experiential specialists

TRO appoints two experiential specialists

Agency welcomes Sulmaan Ahmad as head of strategy and Simon Patel as creative director.

'Push the boundaries - if someone says something can't be done, I'll find a solution'

'Push the boundaries - if someone says something can't be done, I'll find a solution'

A-List 2019: Matt Culverhouse, chief executive of TEN6 Creative.

In pictures: IMEX 2019

In pictures: IMEX 2019

The annual industry gathering took place from 21-23 May at Messe Frankfurt in Germany.

TEN6 Creative brings in new client services director

TEN6 Creative brings in new client services director

Oliver Morgan joins agency after 10 years with Gold Key Media and will be 'instrumental' to continued growth.

'To hear Michelle Obama say we'd done a great job and get a hug was incredible'

'To hear Michelle Obama say we'd done a great job and get a hug was incredible'

A-List 2019: Kylie Davies, account director & general manager, emc3.

Behind the glitz at award ceremonies

Behind the glitz at award ceremonies

UKSV's Neil Coombes takes us through the planning and setup process for the AA Hospitality Awards

First New York location for etc.venues

First New York location for etc.venues

Venue specialist also adds Chancery Lane location to its London portfolio, with both to open later this year.

Case study: Lenovo Connect

Case study: Lenovo Connect

The technology giant's two-day event for 450 guests took place in London, organised by Jack Morton Worldwide.

Two new recruits for Sleek Events

Two new recruits for Sleek Events

Agency also plans fundraising sports day this summer for its new charity partner Meeting Needs.

LATEST JOBS