The C&IT Challenge: Multi-lingual meeting for 500

This month's brief is for a meeting in the UK or Western Europe for 500 delegates who speak seven languages for the announcement of a business merger, so translation services are vital.

In the past, we have produced many corporate merger announcements and meetings. These are complex events, not only in terms of providing support for the meeting itself, but they frequently link to other sites and need web-casting and so on.

For this brief, I would recommend the QEII Centre in London. It is in the heart of the world's leading financial centre with easy access to the media and City institutions with all the right infrastructure for satellite, ISDN and TV link-ups.

As well as being accessible with great accommodation to hand, the venue's Churchill Suite comfortably holds 500 and has a built-in infrared simultaneous translation system, plus eight air-conditioned booths for translators. It is an 'IT intelligent' building with AV support and knowledgeable staff.

Ben Hillson, co-owner and director, Aspect

- For me, there's no better place to host the programme than Disneyland Resort Paris (below). It is accessible by car, train or plane, committed to CSR and has the added advantage of resort staff being multi-lingual and trained to the highest standards.

Using today's technology, managing the communication of can be quick, simple and in the delegates' own language - via email, websites, USB sticks, etc.

Simultaneous translation at the main business session is critical. Creating booths with state-of-the-art equipment, rather than looking for a venue with poorer in-house capabilities, gives us flexibility to seek out those interesting spaces that would normally be excluded from the search and the opportunity to create exactly the right environment for the client.

Angela Levitt, head of operations, BCD Meetings & Incentives

- The Amsterdam Convention Centre is a perfect venue as it's easily accessible for international delegates. They can travel by train from Schipol to the RAI station located within the complex. Trains run every 15 minutes and the journey takes only nine minutes.

The Forum Centre, which seats 700, has a built-in screen, stage, AV equipment, which can be enhanced with a purpose-built set, and sophisticated lighting.

There are six translation booths located on the first floor over-looking the stage, a perfect position for clear, precise and efficient translation.

The centre is surrounded by seven major chain hotels offering 2,200 rooms. The venue also benefits from discounted rates even in high-season - ensuring a more cost-effective solution than other cities might offer.

Emma Broadhurst, account manager, Fresh Group

- The natural location would be Liverpool, the Capital of Culture. The two-day conference would be held at the ACC Liverpool's BT Convention Centre, one of the most environmentally friendly facilities in Europe, giving the event an opportunity to offset carbon emissions from transporting delegates to the event via Liverpool John Lennon Airport.

Day one would commence with a formal welcome, followed by a team-building treasure hunt, led by trilingual speakers, giving the delegates the opportunity to network with colleagues. In the evening, there would be a formal dinner with entertainment. Day two would focus on the formal announcement and a Q&A with the company's top management team, supported by professional conference interpreters ensuring all delegates are catered for.

Marcie Incarico, chief executive, Out There Events

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