24% of planners frustrated with pricing transparency, says Cvent

Event tech company Cvent has conducted a survey which revealed that planners cite poor transparency and accuracy with pricing as the main issues with venue selection.

Image @istockphoto.com
Image @istockphoto.com

 

The study entitled the 2017 Global Planner Sourcing Report, was conducted April – June 2017 and surveyed more than 1,200 planners worldwide, including nearly 300 planners in the UK. The planners in the UK working for corporations, associations and other organisations.

More than half of those (54%) who responded were Millennials (18-34%) with nearly four in ten (38%) aged between 35-52.

Other highlights in the survey include: 

  • Four in ten planners revealed that venues could improve chances of getting business by providing answers to all of their questions to request for proposals (RFPs), nearly a quarter (24%) stated accurate pricing quotes would improve chances of winning the RFP, whilst nearly a fifth (19%) said more should meet the response deadlines to win more business.   

  • Location, venue cost, and availability of preferred dates are the top features that influence a planner’s decision to book a specific venue.  Event planners also said the comparing different price structures, negotiating with the venue and researching venues caused the most challenges during the sourcing process

  • 6% of planners surveyed are not certain about the destination or their budget in the early stages of planning their event, while in contrast only a fifth were extremely or very certain about the event venue.

  • 30% of overall respondents use a standard chain hotel for events, whilst nearly the same (29%) opt for cultural venues such as museums, 21% prefer hotels with unique meeting spaces. 16% prefer independent or boutique hotels.  

  • Event planners still rely heavily on word of mouth, citing peer recommendations as the top influence for sourcing venues (28%) followed by the venue’s corporate website (20%) and Google search engines (19%).  

  • Commenting on the findings, Stacey Fontenot, VP of marketing for Cvent said: "Not surprisingly, location and cost continue to be the key factors that planners look for when selecting a venue. Event planners have made it clear there are certain frustrations, including accuracy in pricing and response time to RFPs, they have during the RFP process, that venues can work to address to generate more events and business."

    • For more breaking news and in-depth features, sign up to C&IT Magazine's daily Newstracker here

    Have you registered with us yet?

    Register now to enjoy more articles
    and free email bulletins.

    Register now
    Already registered?
    Sign in
    Brisbane lands Flight Centre's Global Gathering

    Brisbane lands Flight Centre's Global Gathering

    Brisbane has been selected to host one of the world's largest travel industry conferences, bringing a (AUD) $7 million economic boost.

    Expert reveals UK's top 7 steam railway journeys

    Expert reveals UK's top 7 steam railway journeys

    Vintage trains in Scotland, England and Wales all make the list, offering groups a quirky and luxurious way to travel.

    10 destinations to reach without flying

    10 destinations to reach without flying

    A list of places that can be reached using greener alternatives to air travel.

    Business traveller habits revealed in new research

    Business traveller habits revealed in new research

    Smartphones are having a significant impact on business travel, according to a CWT poll.

    The rise of the 'super incentive'

    The rise of the 'super incentive'

    In a crowded market, a new level of incentive trip can make you stand out from the crowd, says TAG's Sam Robson.

    'Stress and burnout' are challenges we need to tackle

    'Stress and burnout' are challenges we need to tackle

    Event Concept's Jo Higgs explains why looking after your people is so important and how training mental health first-aiders could help.

    Case study: Leon Winter Award Celebration

    Case study: Leon Winter Award Celebration

    The event at Hawker House in London tied in perfectly with the fast-food chain's innovative approach.

    Events budgets rose in second-quarter, says Bellwether Report

    Events budgets rose in second-quarter, says Bellwether Report

    While wider marketing budgets flatlined in the second quarter of 2019, events bucked the trend.

    Seven Events welcomes two new faces

    Seven Events welcomes two new faces

    Agency brings in client development manager and event executive to London and Birmingham offices.

    How sustainable do UK delegates want to be?

    How sustainable do UK delegates want to be?

    Survey reveals how concerned Brits really are about their environmental impact when travelling overseas.

    LATEST JOBS