Capita reveals meeting space trends

Capita travel and events has revealed key trends in internal meeting space usage.

Capita reveals meeting space trends
Capita reveals meeting space trends

The information follows analysis of more than 1 million customer internal meeting room bookings.

Key findings from the analysis include:

· Internal room bookings are evenly spread across the course of the working week. This is in contrast to external weekday venue bookings which remain concentrated on mid-week. With an average external venue price differential of 25/30% for mid week versus lower priced, low demand Monday and Friday, this highlights the real necessity for organisations to make full use of internal space.

· The average number of delegates is five and average meeting duration is three hours.

· 9% of internal meetings booked include food and beverage (F&B) through internal or external catering providers.

· In addition to normal food and beverages, 0.5% of bookings were used for full private dining events.

· Unsurprisingly, boardroom style is most popular room layout for internal meetings at 87%.

· 88.5% of bookings into rooms with videoconferencing facilities are solely for videoconferencing. While this demonstrates that they are being used effectively, an average of just 6% of internal space has such facilities.

Jim Quintrell, the agency’s head of account management for meetings and events, said: "By gathering data, understanding trends and examining what meetings are being forced externally by a lack of availability, you can avoid unnecessary external venue spend.

"Reconfiguring floor space around demand, for example, can help optimise internal space and thus reduce costs."

Have you registered with us yet?

Register now to enjoy more articles
and free email bulletins.

Register now
Already registered?
Sign in
New regional vice president for ILEA

New regional vice president for ILEA

International Live Events Association appoints new RVP for EMEA who will work with regional chapters.

'Your phone and computer have off buttons and you do deserve a break sometimes'

'Your phone and computer have off buttons and you do deserve a break sometimes'

A-List 2019: Francesca Secola, event manager, Pure Events

'Real step change' in how destinations attract business

'Real step change' in how destinations attract business

VisitBritain's Kerrin Macphie discusses international strategy and 'mapping out' the UK's business events capacity.

Telford to welcome eye specialists in 2020

Telford to welcome eye specialists in 2020

College of Optometrists' annual congress Optometry Tomorrow will be held at Telford International Centre in 2020.

'It's important to demonstrate that you can work out of your comfort zone'

'It's important to demonstrate that you can work out of your comfort zone'

A-List 2019: Georgia O'Rourke, event manager MCI Experience.

Paris to host 2021 European Society for Medical Oncology congress

Paris to host 2021 European Society for Medical Oncology congress

Doctors and cancer research professionals will gather at the Paris Convention Centre in September 2021.

The 5 most common event planning mistakes

The 5 most common event planning mistakes

From budget woes to lack of cultural sensitivity, don't let any of these problems ruin your day, says event director Mauri Gómez.

License to chill: Follow in Bond's footsteps

License to chill: Follow in Bond's footsteps

With new details about the latest filming locations in Jamaica released, we look at some of 007's previous business trips.

There is an industry expectation for people to 'work for free' to get experience

There is an industry expectation for people to 'work for free' to get experience

A-List 2019: AOK Events' senior account manager Louise O'Keeffe.

Top 6 incentive travel destinations named by CR Worldwide

Top 6 incentive travel destinations named by CR Worldwide

Game of Thrones location, an island dubbed the new Ibiza and a landlocked land of gorillas have all been tipped by incentive experts.

LATEST JOBS