The 'Conferencing: 2012 and Beyond' event takes place on 19 January between 7.45am and 10.45am, giving organisers and venue managers the chance to experience technologies first-hand.
Speakers will include Association of British Professional Conference Organisers (ABPCO) chairman Michael Foreman, Richard Hughes, the managing director of Max Wifi, and 360r managing director Simon Burgon; and the event will be chaired by business journalist Mike Fletcher.
So far, CCT Venues, Origen, HFW and the British Science Association have confirmed their attendance.
Foreman will discuss ABPCO's Conference Cloud campaign and Hughes will explain the difference between 'good' and 'bad' wi-fi, with an emphasis on its use during the Olympics.
Twitter users can follow the event using the hashtag #conferencebeyond.