Top tips for maximising events budgets from C&IT Corporate Forum

Event planners revealed tips for producing creative event content in a tough economic climate at C&IT's Corporate Forum today

Tesco's Kate Conway shared cost-saving ideas
Tesco's Kate Conway shared cost-saving ideas

Tesco internal communications - event manager Kate Conway led a session on maximising budgets at C&IT's Corporate Forum this morning.

Cost-saving tips shared during the workshop included:

Use local colleges/community groups

Use local universities and colleges for design assistance, for example, with theming a venue. Community groups can also provide entertainment, such as dancers or musicians. Their fee also goes back into their group. University music departments have highly-skilled performers eager to show off their skills.

Signage

Reusable magnetic signage can save costs, while lollipop signage can often be negotiated from a venue for free and filled with self-printed information. Consider using plasma screens as signage - it is also sustainable.

Internal facilitators/talent

Corporates will often have talent within the organisation that could be used for entertainment or presentations/facilitation.

Emerging suppliers

Using emerging companies and venues that need the exposure can pay off. Also consider how you can incentivise them to keep your costs down, for example, by including their branding in a goodie bag.

Interns

University students are often keen to gain valuable work experience during their summer holidays. Also use websites such as StudentGems.com to find assistance.

Utilise lower-tier suppliers rather than in-house team

Using lower-tier suppliers for jobs such as badge-printing can save costs of using internal events staff

Keep budgets confidential where possible

Ensure suppliers are providing the good rate, not just working to a set budget

Benchmark

Ensure you are using the right supplier for the job. A small event may only require a 'cheep and cheerful' solution.

 

Follow live updates from the forum over the next two days at www.citmagazine.com and twitter/citmagazine.

Have you registered with us yet?

Register now to enjoy more articles
and free email bulletins.

Register now
Already registered?
Sign in
Judges announced for 2019 C&IT Awards

Judges announced for 2019 C&IT Awards

This year's awards in partnership with Business Events Australia will return to the Hilton on Park Lane.

Corporate Travel Management Europe hires director of client services

Corporate Travel Management Europe hires director of client services

David Di Feliciantonio moves from Flight Centre to a new role with CTM Europe managing business growth and development.

'Hard work mixed with a bit of personality gets you everywhere'

'Hard work mixed with a bit of personality gets you everywhere'

A-List 2019: Dan Solen, events director at GOTO Events.

Case study: Charity Film Awards at 133 Houndsditch

Case study: Charity Film Awards at 133 Houndsditch

Etc venues worked with Iconify to produce an evening of awards and entertainment hosted by Sally Phillips.

ICCA reveals new destination rankings by meeting attendees

ICCA reveals new destination rankings by meeting attendees

Country and city rankings by estimated total number of participants published in ICCA's latest statistics report.

New regional vice president for ILEA

New regional vice president for ILEA

International Live Events Association appoints new RVP for EMEA who will work with regional chapters.

'Your phone and computer have off buttons and you do deserve a break sometimes'

'Your phone and computer have off buttons and you do deserve a break sometimes'

A-List 2019: Francesca Secola, event manager, Pure Events

'Real step change' in how destinations attract business

'Real step change' in how destinations attract business

VisitBritain's Kerrin Macphie discusses international strategy and 'mapping out' the UK's business events capacity.

Telford to welcome eye specialists in 2020

Telford to welcome eye specialists in 2020

College of Optometrists' annual congress Optometry Tomorrow will be held at Telford International Centre in 2020.

'It's important to demonstrate that you can work out of your comfort zone'

'It's important to demonstrate that you can work out of your comfort zone'

A-List 2019: Georgia O'Rourke, event manager MCI Experience.

LATEST JOBS